General Online Policies and Procedures
Criteria for Enrollment – Online courses can provide opportunities for students to attend anytime from anywhere; however, studies have shown that often students are unprepared for the challenges inherent with this method of delivery. The online student must take responsibility for his or her own learning. In any distance education program, the capacity for self-directed learning is crucial. While instructors and fellow students can provide some support, the online distance learner is expected to have internal motivation to manage his or her own learning during the course of study and have a basic grasp of Internet navigation skills.
In order to enroll in an online class, the student should be able to answer “yes” to all of the questions below.
- Am I self-directed, highly motivated, and self-disciplined?
- Can I set a personal schedule and complete assigned work by the required dates?
- Are my writing and communication skills better than average?
- Do I try to solve problems and work through difficulties independently?
- Can I read and follow detailed instructions on my own?
- Am I already comfortable with using the Internet as a means of communication and research?
- Do I own or have access to a computer with Internet access and email?
These questions are used with permission from Valencia Community College.
Acceptable Use Agreement – Teachers and administrators of online classes support and enforce the Cherry Creek School District’s Networked Resources Acceptable Use Agreement. Each student participating in an online class must have a signed Networked Resources Acceptable Use Agreement on file with their home school. Students must also agree to follow Cherry Creek’s Networked Electronic Information Resources (Policy: EHC) and Student Use of the Internet and Electronic Communications (Policy: JS) policies. Violation of the Networked Resources Acceptable Use Agreement and/or school board policies EHS or JS will result in disciplinary action, which may include being ineligible to take or complete an online class.
All students taking online classes are expected to conduct their communications in a professional, respectful manner. The proper use of Internet etiquette, or netiquette, is expected at all times. Students are expected to follow the Cherry Creek School District’s Intimidation, Harassment, and Hazing, Sexual Harassment, and Nondiscrimination policies.
Computer Accessibility – Each student must own or have access to a computer with Internet capabilities and the Cherry Creek School District’s CreekM@il email system. Site coordinators will tell students where in their building they can access computers for their online courses.
Online classes require a strong working knowledge of computers and the Internet. Students are expected to be comfortable using these technologies before entering an online class. Computers must be able to access the Internet with an up-to-date browser and with Java and Cookies enabled. If students have AOL, MSN, or a similar Internet Service Provider, they should contact their provider to find out how to use a browser within their system.
Email – Students are required to use their Cherry Creek School District CreekM@il email account for all communications regarding their online class. Student use of email falls under the Cherry Creek School District’s Networked Resources Acceptable Use Agreement.
Software Licensing – Software licenses are protected under copyright laws. If students do not have a license for required software, it will be checked out to them only for the duration of the class.
Instructional Materials – Instructional materials required for a class, such as books and software, will be checked out and returned through the Online Learning staff at the Student Achievement Resource Center. Students will be responsible for any loss or damage in accordance with school board policies.
Attendance – Regular attendance is required in an online class. Attendance is defined as contact between the student and teacher and will be measured by logging into COLE and submitting an assignment and/or participating in online discussions. Teachers will take attendance on a weekly basis. Students who are absent for a week will be referred to the school for disciplinary action.
If a student is absent from an online class, the parent must either call or email the online teacher to inform him or her of the absence. According to the Cherry Creek School District’s Policy JH, the following shall be considered excused absences:
1. A student who is temporarily ill or injured, or whose absence is approved by the administrator of the school of attendance on a prearranged basis. Prearranged absences shall be approved for appointments or circumstances of a serious nature only that cannot be taken care of outside of school hours.
2. A student who is absent for an extended period due to physical, mental or emotional disability.
3. A student who is pursuing a work-study program under the supervision of the school.
4. A student who is attending any school-sponsored activity or activities of an educational nature with advance approval by the administration.
5. A student who is absent in observance of an established religious holiday.
6. A student whose absence is approved by the building principal at the request of the parent or guardian.
The district may require suitable proof regarding the above exceptions, including written statements from medical sources.
Coursework is expected to be completed by the student upon return to school.
An unexcused absence is defined as an absence that is not covered by one of the foregoing exceptions. Continued unexcused absences will be considered cause for disciplinary action. Students who are suspended or expelled shall be considered unexcused.
In the event that school is cancelled due to adverse weather or any other reason, you are still be expected to continue your work in your online class. If you do not have access to a computer at home or if conditions do not allow you to access your class, it may be considered an excused absence and you will be responsible for making up the work missed.
Make-up work may be allowed for excused absences only. Make-up work shall be provided for any class in which a student has an excused absence unless otherwise determined by the building
Add, Drop, and Withdraw – Students may add an online class through the first calendar week of a semester. The student will be responsible for picking up their materials from the Student Achievement Resource Center and making up missed work. Students may drop an online class in accordance with the home school’s policies. Following the drop period, students will follow the withdraw/ pass or withdraw/ fail policies of their home school.
Pass-Fail Option – Online classes may not be taken on a pass-fail basis.
Incompletes – Incomplete grades may be given at the discretion of the teacher. Refer to the student’s home school’s policy about the timeline for the completion of incompletes.
Report Cards and Progress Reports – Grades for online classes will be included on the student’s report cards and progress reports following the schedule of the home school.
Final exam – Students will take the final exam for their online class in person at the Student Achievement Resource Center during an afternoon of finals week. Each student will be expected to present a valid photo ID to the proctor.
Academic Dishonesty – Academic dishonesty in online classes will not be tolerated. Academic dishonesty includes, but is not limited to, dishonesty on homework or in test-taking, including the attempt to get credit for another’s work, assisting another student in such an attempt to otherwise obtaining answers illicitly or illegally. Students engaging in academic dishonesty will receive a zero on the assignment with no option to make it up. In addition, teachers will refer incidents of academic dishonesty to the student’s home school for disciplinary action.