Ambar Ramirez, Registrar
Family Educational Rights & Privacy Act
The Family Educational Rights & Privacy Act (1974) also known as FERPA, is a federal law that prohibits the disclosure of a student's personally identifiable information (PII) and certain items that are contained in their educational record without the written consent of the student or parent.
FERPA affords parents and students 18 years and older (eligible student) certain rights with respect to a student's educational records. These rights are:
- The right to inspect and review the student's educational records within three (3) business days after the day the district receives a request for access.
- The right to request the amendment of a student's education records that the parent or eligible student believes are in accurate or misleading , or otherwise in violations of the students' privacy rights under FERPA.
- The right to privacy of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent.
Parents or eligible students should submit to the school principal or designee, a written request that identifies the record(s) they wish to inspect. The principal or designee will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.
Parents or eligible students who wish to ask the school to amend a record should write the school principal or designee, clearly identify the part of the record they want changed, and specify why it should be changed. If the school decides not to amend the record as requested, the school will notify the parent or eligible students of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding a hearing and hearing procedures will be provided to the parent or eligible student.
Disclosure of Information:
FERPA allows for the disclosure of information without consent to school officials with legitimate educational interests. A school official is a person employed by the school district as an administrator, supervisor, instructor or support staff member including health and medical staff as well as law enforcement officers employed as school resource officers (SRO's). This definition also pertains to those who serve on the district school board, a person or company with whom the school has contracted as an agent to provide services and a parent or student serving on an official school or school district committee. The school district is also authorized to share student information with other school districts such as in the case when a student transfers to another school, school district, or state.
FERPA also allows the disclosure of information to state agencies acting in the scope of their legal duties. This includes the State Department of Education, Federal Department of Education, State and local health agencies, and state and local law enforcement.
FERPA allows the disclosure of information without consent that is deemed to be "directory" information. This includes a student's name, date and place of birth, major field of student, grade level, assigned class, participation in officially recognized activities and sports, dates of attendance, degrees and awards earned, annual yearbook disclosures, and drama and graduation ceremony participation. Under Colorado law, telephone and mailing addresses of students will not be disclosed without permission. In all cases, the School and the School District will make the final determination of what information will be released and under what conditions.
Denial to Release Information:
A parent or eligible student has the right to refuse to permit the designation of any or all of the categories of information provided if such refusal is received in writing to the office of the principal of the school the student is currently attending no later than September 7th of the current school year or the following Monday if September 7th is a Saturday or Sunday.
A parent or eligible student has the right to file a complaint with the United States Department of Education concerning alleged failures by the district to comply with the requirements under FERPA. The name and address of the office that administers FERPA is:
The Family Policy Compliance Office, U.S.. Department of Education
Address: 400 Maryland Avenue, South West Washington D.C., zip code 20202
Transcripts, Diplomas & Certifications
The Cherry Creek Innovation Campus (CCIC) will not be issuing transcripts as the CCIC is not a home high school. Grades and daily attendance will be reported to a student's home high school. Home high schools will record the course, grade earned, and grade point average (GPA) for that student on their transcripts. Students who have questions or concerns regarding their transcripts should contact their home high school Registrar's Office for further assistance.
The CCIC will not be issuing diploams. Students should contact their home high school Registrar's Office for questions or concerns pertaining to diplomas and commencement ceremonies.
Students have the ability to earn one or more certifications within their course of study. The number and level of certifications is dependent upon each individual pathway and on each individual student's performance. The Cherry Creek Innovation Campus (CCIC) Registrar's Office will keep a copy of a student's certification for three (3) years after the date of conferral or award. Certifications beyond three (3) years may be disposed of in accordance with district guidelines. If you wish to receive a copy of your certification, please contact the Registrar's Office via phone at 720-554-2607 or via e-mail at CCIC Registrar's Office.
If a student has earned a state of Colorado certification or licensure (example: a Certified Nurse Aide license), a copy may be obtained from the state of Colorado by visiting the Colorado Department of Regulatory Agencies (DORA) website at Colorado Department of Regulatory Agencies. Please note that there may be a fee associated with the printing and or shipping of state certifications and licensure.
A student or parent who wishes to request a copy of their student records may do so by contacting the Cherry Creek School District Admissions Department via telephone at 720-554-4550 or via e-mail at CCSD Admissions Office. A photo identification is required to accompany all requests in order to be processed.
You can visit the CCSD Admissions website by visiting CCSD Admissions for any questions or concerns.
Degrees and Certifications: