New Requester Facility Rental Process (under certain terms and conditions):

• You will need to access our online scheduling system Facilities Scheduler.
• Click on Become a Requester if you are not already an approved requester and complete the short application. Once approved, you will receive an email with your system credentials. You will not be able to sign in, access facility calendars, or submit a request until you receive the email stating that your application has been approved.
• Approval of rental requests is not determined on a first-come, first-served basis. Submitting a request for usage does not guarantee that your request will be approved, either partially or fully.
• Please note that you must be approved as a requester before you can log into the system to submit an online request.
• This office and the schools require a three-week turnaround time for processing requests. During high volume times of the year, e.g. the beginning of the school year, semester, and summer session, we will process requests based on the event date. Requests submitted less than two weeks before the requested start date may not be approved. We appreciate your patience and understanding.
• Please request a location that is age-appropriate for your activity. It is this office's practice to approve groups to age-appropriate venues - elementary school-aged programs scheduled in elementary schools, middle school-aged programs scheduled in middle schools, etc. - to best accommodate the needs of our community.
• Please submit a new request for each facility/field you would like to request.
• All reservations will require a $35 non-refundable processing fee.
• The renter must supply the Office of Facility Rental with a Certificate of Insurance (COI), reflecting a minimum of $1 million in general commercial liability coverage and listing Cherry Creek School District as an additional insured. Requests will not be approved without a current certificate of insurance on file with this office.
• Fees for your rental may apply. Please see Policy KF-R: Community Use of School Facilities for more information.
• Fees for custodial, security, theater manager, and/or stadium manager coverage may apply. Please contact the Office of Facility Rental for questions regarding personnel coverage.
• Your request is approved only when you have received a permit (and invoice, if applicable) via email from the Office of Facility Rental and you return the permit with an electronic signature.
• Beginning September 2023, the Office of Facility Rentals accepts credit/debit cards only for invoice payments.
• In case of an emergency, or if you are unable to access the school, please call District Dispatch at 720-554-4911. Please ensure that you have your permit either electronically or paper to display when asked.

Facility Rental Addendum

Access the Facilities Request System at:

https://fs-cherrycreek.rschooltoday.com/authentication/credential/login

From the landing page, click on Become a Requester. You will be directed to the application.

Facility Rental Applications may take a minimum of three weeks to process and must include a valid certificate of insurance. The insurance must meet the guidelines required by the CCSD Risk Management Office.

Please review the requirements listed under the Documents, Instructions, and Policies section under New Applicants.

Incomplete applications, including not providing the required certificate of insurance, will delay the approval process and may result in the denial of your application.

Sample Certificate of Insurance

Facility Rental Fee Schedule